EOC Coordinator Manual

Choosing Your Event

1. Think of things you’ve done before that would be appropriate for EOC events. Hikes, walks, snowshoeing or skiing ventures, rafting, etc.
    
2. Use the Event Suggester to look for ideas. Volunteers are allowed, in fact, encouraged, to copy events from our existing database (Event Data policy).
    
3. For hikes/backpacking, pick up guidebooks and search the internet for information on trails. Typically, coordinators should choose hikes that they have completed at least once before, but that is not necessary. It’s nice to have the experience and comfort level that comes with having done a hike previously. If you haven't done that particular trail/event before, please include a note such as "Explorer Trip: Your coordinator has not done this trip before but wants to try it. Please allow time/patience for unforseen circumstances." in your itinerary.
    
4. Don’t be afraid to post an event on the same day as someone else’s! Remember, we have hundreds of members now, so there will likely be interest in just about anything that goes up. Be mindful, though, that we only allow the same event on the same day IF they are offset by at least one hour and we do NOT allow more than two of the same event on the same day. (Multiple Event policy).
    
5. If an event has a long waiting list, consider a trip of similar intensity and distance to a different location. If you choose to split off a second group for an event with a long waiting list, no more than two events to the same place on the same day should be posted. Allow at least one hour between the events.
    
6. Research your potential event thoroughly. Consider carpools for events at locations serviced poorly by public transit, find driving directions, maps and transit routes that are applicable for the time and date of your event.
    
7. Make reservations as necessary, research potential costs for members, and whether it would make sense to collect these fees through the club in advance or pay at the event.
    
8. Don’t forget safety. Be confident in what gear and/or training is necessary or recommended for the event.
    
9. For winter events, make sure you've considered the avalanche danger as required